BookingsPlus provides you with a website to advertise your school's facilities for hire, completely controlled by you. Our clever built-in search engine optimisation tool enables you to get your website visible to the market quickly and easily.
Potential customers can send an online enquiry from your website and an email will notify you of their interest. All enquiries are automatically stored in a list with your notes and the status of the enquiry.
BookingsPlus allows you to link to your Facebook and Twitter accounts from your website, driving users to engage with you on these sites.
Easily publish your hirer’s room bookings to your websites 'What's on' page with class and contact details. Offer this free of charge for a unique selling point and keep them loyal to you by helping generate interest for their classes.
The ease at which the system exports data means that sending bulk marketing emails and promotions to hirers are only a couple of clicks away.
Do you record your enquiries only to find that you have to re-input all the customers details again when they ring back to book? BookingsPlus enables you to record your enquiries, check availability and at a later date, retrieve that enquiry, automatically recheck availability and convert into a booking.
An easy to navigate one page calendar shows details of your facilities and bookings with colour coding to distinguish between provisional, confirmed and school bookings. A flag on each booking indicates whether the hirer has paid.
No availability for your sports hall and want to check other spaces or venues? BookingsPlus has a clever availability checker that allows you to easily search other spaces and venues allowing you to cross sell and up sell.
New bookings can be created straight from the desired space and time on the calendar using a 'click and drag' process. Simple and quick!
When you create a booking for the first time, customers are sent a welcome email with a link and password to their online account where they can:
Simply book regular classes by recurring the booking daily, weekly or monthly for a number of weeks or to a particular date. You can book term time only easily too!
Site staff can easily view the calendar of bookings and can print registers for signing customers in and out, or sheets with information regarding set-ups and requirements.
BookingsPlus generates all of your invoices at the click of a button, and notifies customers by email that they have a new invoice to pay. Invoicing in less than a minute!
Do you have customers that have played and not paid? The BookingsPlus management dashboard flags this up. One click sends email reminders to all of your late payers.
Too many cash and cheque payments? BookingsPlus provides your customers with an online account where they can view bookings and pay invoices online. No more runs to the bank!
Online payments using GoCardless make the process quick for your customers and cheap for you with only 1% processing fees capped at £2 per invoice.
Frozen astro pitch and need to cancel tonight's bookings? Simply select and cancel bookings with one click. Credit notes will automatically be raised for each hirer that they can view in their account immediately and will adjust their account balance.
Do you need a system that tells you this is what you need to deal with today? The BookingsPlus dashboard focuses the administrator on dealing with key activities that need attention such as responding to enquiries, chasing up provisional bookings, re-booking customers whose bookings are due to expire, and getting payments in on time.
A suite of reports help you manage and understand school lettings. Reports include: customer contact details, value of your bookings, unpaid invoices, enquiries, payments received and refunded, school hours, and activity sheets/registers for the site staff.
A fully optimised website increases the visibility of your facility and shows off those spaces you have to hire. An automated 'What's On' page advertises your hirer's classes to the community.
The administrator can post updates to all customers accounts (such as promotions) and to all staff accounts, quickly and easily.
BookingsPlus will trigger emails or prompt to send emails when an enquiry is received through the website, a room booking is created or an invoice is raised or voided. You can even send reminders for outstanding invoices and have complete control over the content of the emails.
BookingsPlus is a portable online system providing flexibility. Customers can send enquiries straight from their phone and access their accounts to pay bills, site staff can view bookings in the evening, and lettings administrators can respond to their enquiries and generate bills while away from their desk.
Our business is managing the lettings for a number of schools. BookingsPlus saves us and our clients time and is very intuitive to use.
We are very happy with BookingsPlus and the support that we have received from Kajima, it has brought new efficiencies to our operation
Being able to view and pay for bookings at the Education Village online is so convenient
Partnering with Kajima Community and their BookingsPlus system has meant that we can focus on our core business
The BookingsPlus system is working really well and I am finding it easy to manage from all angles. The process has been smooth from a hirers point of view and they have not mentioned any issues their end.
Kajima more than halved my work load!!!! It meant I could work on other areas of the business and maximise my time to ensure a wider client base resulting in higher income.
BookingsPlus has been an invaluable addition to the management of the school letting system. The helpdesk is second to none, rarely do you find this high level of customer service. No request is too much for the ladies that man the Helpdesk.
Enquire now or request a demo